Effective Date: June 9, 2026
Introduction
AI Job Orbit respects the privacy of all users and is committed to protecting the personal information of both Job Seekers and Employers who use our platform. This Privacy Policy outlines how we collect, use, store, and protect your data when you use our online job portal at www.aijoborbit.com. By using AI Job Orbit, you agree to the practices described in this policy. If you do not agree, please discontinue use of the platform.
1. Information We Collect
1.1 Job Seeker Information
When you register or use AI Job Orbit as a job seeker, we may collect:
- Personal details such as name, email address, and phone number.
- Resume, employment history, education, and skills.
- Job search activity, saved jobs, and application history.
- Mock interview recordings or responses where applicable.
- ATS resume builder activity and optimization history.
- Technical data such as IP address, browser type, and device information.
- Communications exchanged with employers through the platform.
1.2 Employer Information
When you register or use AI Job Orbit as an employer or recruiter, we may collect:
- Company name, contact person name, email address, and phone number.
- Job listings created, edited, or published on the platform.
- Candidate screening activity, assessment results reviewed, and hiring decisions made.
- Interview scheduling data and calendar integrations.
- Subscription or billing information where applicable.
- Technical data such as IP address, browser type, and device information.
- Communications exchanged with candidates through the platform.
2. How We Use Your Information
2.1 For Job Seekers
We use your information to:
- Match you with relevant job opportunities based on your skills, experience, and preferences.
- Process and track your job applications.
- Provide AI-powered resume optimization and ATS improvement suggestions.
- Enable mock interview practice and deliver performance feedback.
- Send job alerts, application status updates, and platform notifications.
- Improve the overall performance and usability of the platform.
2.2 For Employers
We use your information to:
- Enable you to post, manage, and promote job listings.
- Power AI-driven candidate screening, ranking, and shortlisting tools.
- Facilitate online skill assessments and interview scheduling.
- Provide interview insights and AI-generated candidate performance analysis.
- Send hiring updates, candidate activity alerts, and platform notifications.
- Improve employer-side tools and overall platform functionality.
3. Data Sharing & Disclosure
We do not sell your personal information to any third party. We may share data only in the following circumstances:
- Between Users: Job seeker profiles and resumes are shared with employers when a job application is submitted. Employer company information and job listings are visible to job seekers on the platform.
- Service Providers: Trusted third-party vendors who help us operate the platform may access limited data under strict confidentiality agreements.
- Legal Requirements: We may disclose information when required by law, court order, or to protect the rights and safety of AI Job Orbit and its users.
- Business Transfers: In the event of a merger or acquisition, user data may be transferred as part of that transaction. Users will be notified of any such change.
4. Data Retention
Job Seekers: We retain your data for as long as your account is active or as needed to provide services. Upon account deletion, your data is removed within a reasonable period unless retention is required by law.
Employers: Job listing data, candidate interaction records, and hiring activity are retained for as long as your employer account is active. Upon account deletion, data is removed subject to any applicable legal retention obligations.
All financial and transactional records may be retained for up to 7 years for legal and accounting compliance.
5. Your Rights & Choices
Both Job Seekers and Employers have the following rights:
- Access: Request a copy of the personal data we hold about you.
- Correction: Ask us to update or correct any inaccurate information.
- Deletion: Request deletion of your account and associated data, subject to legal retention obligations.
- Opt-Out: Unsubscribe from marketing emails or job alerts at any time through your account settings.
- Data Portability: Request a copy of your data in a usable format.
To exercise any of these rights, contact us at support@aijoborbit.com.
6. Employer-Specific Data Handling
As an employer using AI Job Orbit, you should be aware of the following:
- All candidate data accessed through the platform must be used solely for legitimate hiring purposes.
- Employers must not use candidate data for any purpose outside of recruitment without explicit consent.
- Hiring activity, screening decisions, and assessment results are stored on the platform and may be reviewed by AI Job Orbit for quality and compliance purposes.
- Employers are responsible for ensuring their use of AI Job Orbit's hiring tools complies with applicable Canadian employment and human rights laws.
- AI Job Orbit does not share one employer's hiring data, candidate pool, or job listings with competing employers.
7. Candidate Data Responsibility for Employers
When employers access candidate profiles, resumes, or assessment results through AI Job Orbit:
- This data is provided solely for the purpose of evaluating candidates for the specific job posted.
- Employers must handle candidate data with care and in compliance with applicable privacy laws including PIPEDA.
- Employers must not store, share, or use candidate data beyond the scope of the hiring process without the candidate's consent.
- AI Job Orbit is not responsible for how employers handle candidate data outside of the platform.
8. Data Security
AI Job Orbit implements industry-standard security measures to protect all user data from unauthorized access, alteration, or destruction. However, no method of transmission over the internet is 100% secure and we cannot guarantee absolute security.
9. Children's Privacy
AI Job Orbit is not intended for use by anyone under the age of 13. We do not knowingly collect personal information from children. If we become aware of such data, we will take immediate steps to delete it.
10. Changes to This Policy
We reserve the right to revise this Privacy Policy periodically. Any changes will be published on this page with an updated effective date. We encourage all users to review this policy regularly. Continued use of the platform after changes constitutes acceptance of the updated policy.
11. Contact Us
For queries or concerns about this Privacy Policy or your data, please contact us at:
AI Job Orbit Email: support@aijoborbit.com Website: www.aijoborbit.com